Data Protection

I. Name and address of the controller and names of their representatives

The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is:

Medmind GmbH
Bischof-Hitto-Str. 3
85652 Pliening (Germany)

Legal representatives / managing directors
Martin Eberl

For questions regarding data protection

Please contact us at the email address

privacy@medmind.consulting

II. General information on data processing

1. Scope of processing of personal data

We take the protection of your personal data seriously and therefore process your personal data only in accordance with applicable legal regulations. We process personal data of our users only as far as this is necessary for the provision of a functional website as well as our content and services. Processing of personal data of our users regularly only takes place after prior consent of the user. An exception applies in those cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by legal provisions.

2. Legal basis for the processing of personal data

Where we obtain the consent of the data subject for processing of personal data, Art. 6 para. 1 lit. a GDPR serves as the legal basis.

For the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for carrying out pre-contractual measures.

Where processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

Where the processing of personal data is necessary in order to protect the vital interests of the data subject or another natural person, Art. 6 para. 1 lit. d GDPR serves as the legal basis.
Where processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests, fundamental rights or freedoms of the data subject, Art. 6 para. 1 lit. f GDPR serves as the legal basis for processing.

3. Data erasure and storage duration

Personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which we are subject. Blocking or deletion of data will also take place when a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for conclusion of a contract or fulfillment of a contract.
We delete your personal data as soon as they are no longer required for the purposes for which they were collected, unless their – temporary – further processing is necessary for:

Compliance with legal retention obligations, which may arise, for example, from the Commercial Code (HGB) and the Fiscal Code (AO). The periods prescribed therein can be up to ten years.
Preservation of evidence within the framework of legal limitation periods. Pursuant to §§ 195 et seq. of the German Civil Code (BGB), these limitation periods can be up to 30 years, with the regular limitation period being 3 years.

III. The individual data processing activities on our website

1. Provision of the website and creation of log files

a) Description and scope of data processing

Every time our website is accessed, our system automatically collects data and information from the computer system of the accessing device.
The following data is collected:

Information about the type and version of the browser
The operating system of the user
The IP address of the user
Date and time of access
HTTP request method
Pages accessed on our website
Referrer URL
Hostname of the accessing computer

The data is also stored in the log files of our system. Storage of this data together with other personal data of the user does not take place.

b) Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

c) Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. Furthermore, this is necessary to ensure the availability of our website for security reasons. For this purpose, the IP address of the user must be stored temporarily for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

d) Duration of storage or criteria for determining this duration

The data is deleted as soon as it is no longer necessary for the purpose of its processing. In the case of data collection for the provision of the website, this is the case when the respective session is ended.

In the case of storage of the data in log files, this is the case after a maximum of fourteen days. Further storage is possible.

e) Objection and removal options

The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Therefore, there is no possibility of objection on the part of the user.

2. No cookies, no analytics, no external fonts

This website does not set cookies, does not use analytics or tracking services and does not embed content from third parties (e.g. videos, maps, fonts). The font used is delivered from our own server. No personal data is therefore transferred to third parties when you visit this website.

3. Contact by email or phone

a) Description and scope of data processing

You can reach us via the email address provided or by phone. In this case, we process the personal data you send us (e.g. name, email address, phone number, content of your inquiry). There is no contact form on this website.

b) Legal basis for data processing

The legal basis is Art. 6 (1) lit. f GDPR. If the contact aims at concluding a contract, the additional legal basis is Art. 6 (1) lit. b GDPR.

c) Purpose of data processing

The processing serves solely to handle your inquiry. This also constitutes the necessary legitimate interest.

d) Duration of storage

The data is deleted as soon as it is no longer required for the purpose, i.e. when the conversation has ended and the matter has been conclusively clarified, unless statutory retention obligations apply.

e) Possibility of objection and removal

You can object to the processing of your personal data at any time. In this case, the conversation cannot be continued.

4. Links to websites of other providers

Our website contains links to websites of other providers, in particular for booking appointments via Calendly and to our profile on LinkedIn. Only when you click such a link do you leave our website; no data is transferred to these providers beforehand. We are not responsible for data processing on these websites. Please refer to the respective providers’ privacy policies for information on how they handle data protection.

IV. Categories of recipients

Within our company, only those departments that require your personal data to fulfill the above-mentioned purposes will receive it. Additionally, we sometimes engage various service providers and may disclose your personal data to other trusted recipients, such as:

Banks
Cooperation partners
IT service providers
Lawyers and courts
Tax advisors

V. Your rights as a data subject

If your personal data is processed by us, you are a data subject within the meaning of the GDPR. You have the following rights against us:

1. Right of access

You have the right to obtain from us confirmation as to whether or not personal data concerning you is being processed.

Where such processing takes place, you may request the following information from us:

the purposes for which the personal data is processed;
the categories of personal data which are processed;
the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
the planned duration of the storage of the personal data concerning you or, if it is not possible to provide specific information, the criteria used to determine that duration;
the existence of the right to rectification or erasure of personal data concerning you, or to restriction of processing by the controller, or to object to such processing;
the existence of the right to lodge a complaint with a supervisory authority;
any available information about the origin of the data, if the personal data was not collected from the data subject;
the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to obtain information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you can request to be informed about the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer.

2. Right to rectification

You have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

3. Right to restriction of processing

You have the right to obtain from us restriction of processing where one of the following applies:

the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
we no longer need the personal data for the purposes of the processing, but you require them for the establishment, exercise or defense of legal claims, or
you have objected to processing pursuant to Article 21(1) GDPR pending the verification whether our legitimate grounds override yours.

Where processing of the personal data concerning you has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the processing restriction has been obtained under the above conditions, you will be informed by us before the restriction is lifted.

4. Right to erasure

a) Obligation to erase

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
You withdraw your consent, on which the processing according to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR was based, and there is no other legal basis for the processing.
You object to the processing according to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing according to Art. 21 para. 2 GDPR.
The personal data concerning you have been unlawfully processed.
The deletion of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which we are subject.
The personal data concerning you have been collected in relation to information society services offered according to Art. 8 para. 1 GDPR.

b) Information to third parties

If we have made the personal data concerning you public and are obliged, according to Art. 17 para. 1 GDPR, to erase them, we shall take reasonable steps, including technical measures, taking into account available technology and implementation costs, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions

The right to erasure does not apply to the extent that processing is necessary

for exercising the right of freedom of expression and information;
for compliance with a legal obligation which requires processing by Union or Member State law to which we are subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
for reasons of public interest in the area of public health according to Art. 9 para. 2 lit. h and i as well as Art. 9 para. 3 GDPR;
for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes according to Art. 89 para. 1 GDPR insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
for the establishment, exercise or defence of legal claims.

5. Right to notification

If you have exercised your right to rectify, erase or restrict the processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed, of this rectification or erasure of the data or restriction of the processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients.

6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where

the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR, and the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This shall not adversely affect the rights and freedoms of others.

The right to data portability shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions.
The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims.
Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.
You have the right to exercise your right to object to profiling related to direct marketing by automated means using technical specifications, notwithstanding Directive 2002/58/EC.

8. Right to withdraw consent under data protection law

You have the right to withdraw your consent to data processing at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

9. Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

This does not apply if the decision

is necessary for entering into, or performance of, a contract between you and the data controller,
is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
is based on your explicit consent.

However, these decisions may not be based on special categories of personal data referred to in Article 9(1) GDPR, unless Article 9(2)(a) or (g) GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

In the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

The competent supervisory authority for us is:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 27
91522 Ansbach (Germany)

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy under Article 78 GDPR.

11. Data security

We secure our website and other systems through technical and organizational measures against loss, destruction, unauthorized access, modification or distribution of your data by unauthorized third parties. In particular, we encrypt our data for transmission to ensure that your data is not read by unauthorized persons during transmission. We use a modern and reliable internet security standard for this purpose. For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

12. Amendment Clause

As our data processing is subject to changes, we will also adjust our data protection notices from time to time. We will inform you of any changes in a timely manner. Therefore, please visit this page at regular intervals to stay informed about any updates.
If you have any questions, please feel free to contact us.

This privacy notice was last updated on 31 October 2026.

Information obligations according to Art. 12 ff. GDPR